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Freight Bill

Freight Bill Template for Hong Kong

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Key Requirements PROMPT example:

Freight Bill

"I need a Freight Bill for shipping dangerous chemicals from Hong Kong to Singapore in March 2025, which must include UN classification numbers and special handling requirements for Class 3 flammable liquids, with comprehensive insurance coverage and emergency contact details."

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Document background
A Freight Bill is a fundamental document in Hong Kong's shipping and logistics industry, used to record and bill for transportation services and associated charges. This document is essential for both domestic and international shipments passing through Hong Kong ports and logistics facilities. The freight bill must comply with Hong Kong's regulatory requirements, particularly the Bill of Lading and Related Documents Ordinance (Cap. 440) and the Carriage of Goods by Sea Ordinance (Cap. 462). It serves multiple purposes: as a detailed invoice for transportation services, a tracking document for shipment details, and a record for customs and accounting purposes. The document is typically issued by freight forwarders or shipping companies and includes comprehensive information about the shipment, including parties involved, cargo details, routing information, and a detailed breakdown of all applicable charges.
Suggested Sections

1. Header Information: Company letterhead, document number, date, and freight bill type (original/copy)

2. Shipper Details: Full name and address of the shipping party

3. Consignee Information: Full name and address of the receiving party

4. Shipment Details: Including bill of lading number, vessel name/voyage number, port of loading/discharge, and shipping dates

5. Cargo Description: Detailed description of goods, including quantity, weight, volume, and packaging type

6. Charge Breakdown: Itemized list of all freight and related charges, including currency specifications

7. Payment Terms: Payment due date, accepted payment methods, and any credit terms

8. Declarations: Standard declarations required under Hong Kong law regarding cargo nature and liability

Optional Sections

1. Dangerous Goods Declaration: Required when shipping hazardous materials, including UN numbers and classification

2. Temperature Requirements: For temperature-controlled shipments, specifying required temperature range and monitoring

3. Insurance Details: When additional cargo insurance is purchased through the freight forwarder

4. Special Handling Instructions: For fragile, oversized, or special handling requirements

5. Customs Information: When shipment requires specific customs documentation or handling

6. Transit Details: For shipments involving multiple modes of transport or transshipment

Suggested Schedules

1. Detailed Charge Breakdown: Itemized list of all charges including freight, handling, documentation, and surcharges

2. Container Details: List of container numbers, seals, and specifications if applicable

3. Supporting Documents: Copies of relevant certificates, permits, or declarations

4. Weight Certificate: Official weight verification documentation when required

5. Delivery Order: Instructions for final delivery of goods

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Logistics and Transportation

International Trade

Maritime Shipping

Import/Export

Freight Forwarding

Customs Brokerage

Warehousing

E-commerce

Manufacturing

Retail

Agriculture

Mining

Electronics

Automotive

Chemical Industry

Textiles

Relevant Teams

Logistics

Supply Chain

Shipping Operations

Documentation

Finance

Accounts Receivable

Customer Service

Compliance

Port Operations

Cargo Operations

Import/Export

Commercial Operations

Relevant Roles

Logistics Manager

Shipping Coordinator

Freight Forwarding Specialist

Supply Chain Manager

Import/Export Coordinator

Customs Compliance Officer

Transportation Manager

Documentation Specialist

Account Executive - Logistics

Operations Manager

Billing Specialist

Trade Finance Manager

Port Operations Supervisor

Shipping Documentation Clerk

Cargo Operations Manager

Industries
Bill of Lading and Related Documents Ordinance (Cap. 440): Governs the issuance and usage of bills of lading and similar transport documents in Hong Kong, including freight bills
Carriage of Goods by Sea Ordinance (Cap. 462): Regulates maritime cargo transportation and related documentation requirements for sea freight
Supply Chain Security and Facilitation Ordinance (Cap. 43): Covers security and facilitation measures in the supply chain, affecting documentation requirements for freight movement
Electronic Transactions Ordinance (Cap. 553): Governs the validity and use of electronic documents and signatures, relevant for electronic freight bills
Trade Description Ordinance (Cap. 362): Ensures accurate description of goods and services, affecting how freight services and charges must be described in documentation
Contract Ordinance (Cap. 26): General contract law principles that apply to freight contracts and related documentation
Freight Forwarders Registration Ordinance: Regulates freight forwarding services and related documentation requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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