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Event Waiver Of Liability Form

Event Waiver Of Liability Form Template for Hong Kong

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Key Requirements PROMPT example:

Event Waiver Of Liability Form

"I need an Event Waiver of Liability Form for a three-day extreme sports competition in Hong Kong scheduled for March 2025, which will include rock climbing and paragliding activities, with participants aged 18 and above."

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Document background
The Event Waiver Of Liability Form is a crucial legal document used in Hong Kong to establish a clear understanding between event organizers and participants regarding risk assumption and liability limitations. This document is essential when organizing any event where participants engage in activities that carry inherent risks, from sports competitions to corporate team-building exercises. The form must comply with Hong Kong's legal framework, particularly the Control of Exemption Clauses Ordinance and Unconscionable Contracts Ordinance, while effectively protecting the organizer's interests. It typically includes comprehensive risk disclosures, medical authorizations, and clear liability waivers, making it a fundamental risk management tool for event organizers in Hong Kong's common law jurisdiction.
Suggested Sections

1. Parties: Identification of the event organizer/company and the participant signing the waiver

2. Background: Brief description of the event and its nature

3. Definitions: Key terms used throughout the document including 'Event', 'Activities', 'Injuries', 'Claims', etc.

4. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event

5. Voluntary Participation: Statement confirming participant's voluntary choice to participate despite known risks

6. Assumption of Risk: Participant's explicit acceptance of all risks associated with the event

7. Release of Liability: Main waiver clause releasing the organizer from liability for injuries or damages

8. Indemnification: Participant's agreement to indemnify organizer against third-party claims

9. Medical Authorization: Permission to seek emergency medical treatment if necessary

10. Governing Law: Specification of Hong Kong law as governing law and jurisdiction

11. Severability: Clause ensuring remainder of agreement stands if any part is found invalid

12. Declaration and Signature: Confirmation of understanding and agreement, with signature blocks

Optional Sections

1. Photo/Video Release: Optional clause for permission to use participant's image - include for events with photography/filming

2. Physical Fitness Declaration: Participant's confirmation of physical fitness - include for sports/physical activities

3. Insurance Declaration: Details about participant's personal insurance requirements - include for high-risk activities

4. COVID-19 Acknowledgment: Specific risks and protocols related to COVID-19 - include during pandemic conditions

5. Parent/Guardian Consent: Additional section for minors requiring guardian signature - include if participants may be under 18

6. Equipment Usage: Specific terms for use of provided equipment - include if equipment is provided

7. Confidentiality: Terms regarding confidential information - include for corporate or private events

Suggested Schedules

1. Schedule 1 - Event Details: Specific details about the event including date, time, location, and activities

2. Schedule 2 - Safety Rules: List of safety rules and protocols that must be followed

3. Schedule 3 - Emergency Contacts: Form for participant's emergency contact information

4. Appendix A - Risk Disclosure: Detailed list of specific risks associated with each activity

5. Appendix B - Medical Information: Optional form for relevant medical information and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Recreation

Entertainment

Education

Corporate Events

Tourism and Hospitality

Fitness and Wellness

Adventure Sports

Cultural Events

Exhibitions and Trade Shows

Children's Activities

Team Building and Corporate Training

Performing Arts

Relevant Teams

Legal

Risk Management

Operations

Event Planning

Compliance

Customer Relations

Safety and Security

Program Management

Venue Operations

Corporate Communications

Relevant Roles

Event Manager

Legal Counsel

Risk Manager

Compliance Officer

Operations Director

Activities Coordinator

Safety Officer

Program Director

Venue Manager

Corporate Events Planner

Sports Facility Manager

Recreation Coordinator

Training Coordinator

Customer Relations Manager

Industries
Control of Exemption Clauses Ordinance (Cap. 71): Regulates the extent to which civil liability for breach of contract, negligence or other breach of duty can be avoided by means of contract terms. Crucial for ensuring the waiver terms are legally enforceable.
Unconscionable Contracts Ordinance (Cap. 458): Provides protection against unconscionable contracts in consumer transactions. Relevant to ensure the waiver is not deemed unconscionable or unfair to participants.
Supply of Services (Implied Terms) Ordinance (Cap. 457): Sets out implied terms in contracts for the supply of services, including requirements for reasonable care and skill. Important for understanding what liability cannot be waived.
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection and handling of personal data. Relevant if the waiver form includes collection of participant information.
Occupiers Liability Ordinance (Cap. 314): Defines the duty of care owed by occupiers of premises to visitors. Important for events held at specific venues.
Contract Law under Common Law: Common law principles governing contract formation, including offer, acceptance, consideration, and intention to create legal relations.
Misrepresentation Ordinance (Cap. 284): Deals with false statements made before contract formation. Relevant for ensuring accurate representation of event risks and activities.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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