Criminal Record Verification Informed Consent Form Template for Hong Kong

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Key Requirements PROMPT example:

Criminal Record Verification Informed Consent Form

"I need a Criminal Record Verification Informed Consent Form for our Hong Kong-based financial services company that will be used for senior executive hires starting January 2025, with specific emphasis on regulatory compliance for the banking sector and provisions for international criminal record checks."

Document background
The Criminal Record Verification Informed Consent Form is a critical document used in Hong Kong's employment and compliance landscape. It is required whenever an organization needs to verify an individual's criminal history through the Hong Kong Police Force or authorized agencies. The document ensures compliance with the Personal Data (Privacy) Ordinance (Cap. 486) and other relevant Hong Kong legislation, particularly in sectors where criminal background checks are mandatory or standard practice. This form includes the individual's personal details, explicit consent for the check, purpose of verification, data protection notices, and authorization statements. It's particularly crucial for positions involving financial responsibility, work with vulnerable populations, or roles subject to regulatory requirements.
Suggested Sections

1. Personal Information: Details of the individual giving consent, including full name, HKID number, date of birth, and contact information

2. Purpose of Verification: Clear statement of why the criminal record check is being conducted and who will receive the information

3. Scope of Consent: Specific details of what records will be checked and what information will be disclosed

4. Data Protection Notice: Information about how personal data will be collected, used, stored, and protected in accordance with the PDPO

5. Authorization Statement: Express authorization for the Hong Kong Police Force or relevant authorities to conduct the check

6. Declaration: Statement confirming that the information provided is true and accurate

7. Signature Block: Space for signature, name, date, and witness details if required

Optional Sections

1. Third Party Authorization: Required when allowing a third party (such as an employer or agency) to receive the results directly

2. Translation Declaration: Required when the form is provided in multiple languages, confirming which version takes precedence

3. Specific Purpose Details: Additional details required for specific purposes like working with children or vulnerable persons

4. Rights Notice: Information about the right to access and correct personal data, included when the organization has specific procedures for this

Suggested Schedules

1. Identification Document Requirements: List of acceptable identification documents and requirements for copies

2. Privacy Policy: Detailed privacy policy of the organization requesting the check

3. Fee Schedule: If applicable, details of any fees associated with the criminal record check

4. Processing Timeline: Expected timeline for processing the criminal record check request

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Education

Healthcare

Childcare

Security Services

Government

Banking

Insurance

Gaming and Casino

Aviation

Social Services

Professional Services

Law Enforcement

Transportation

Retail Banking

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Recruitment

Corporate Security

Employee Relations

Talent Acquisition

Personnel Security

Administration

Relevant Roles

Human Resources Manager

Compliance Officer

Legal Counsel

Risk Manager

Recruitment Specialist

Background Screening Coordinator

HR Director

Chief Compliance Officer

Hiring Manager

Employee Relations Manager

Personnel Security Officer

HR Administrator

Corporate Security Manager

Talent Acquisition Specialist

Legal Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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