Completed Probation Period Letter Template for Hong Kong

The Completed Probation Period Letter is a crucial document in Hong Kong's employment framework, issued at the end of a successful probationary period to formally confirm an employee's permanent status. It serves as an official record under Hong Kong's Employment Ordinance (Cap. 57) and should be issued when an employee has satisfactorily completed their probationary period, typically ranging from 1 to 6 months. The letter documents the transition from probationary to permanent employment, confirms any changes in employment terms (such as salary adjustments or enhanced benefits), and specifies the applicable notice period post-probation. This document helps ensure compliance with local employment laws while providing clarity and certainty to both employer and employee regarding the employment relationship's new status.

1. Letter Header: Company letterhead, date, and employee's details

2. Subject Line: Clear indication that this is a probation completion confirmation

3. Confirmation Statement: Clear statement confirming successful completion of probation period

4. Effective Date: Specification of when permanent employment status takes effect

5. Employment Terms Reference: Reference to original employment contract and continuation of terms

6. Notice Period: Confirmation of notice period applicable post-probation

7. Closing: Congratulatory note and invitation to discuss any questions

8. Signature Block: Space for employer signature, name, and title