Company Letter For Visa Application Template for Hong Kong

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Key Requirements PROMPT example:

Company Letter For Visa Application

"I need a Company Letter For Visa Application for a senior software engineer from Canada who will be joining our Hong Kong tech startup in March 2025, with emphasis on their specialized skills in AI development and the fact that we couldn't find local talent with similar expertise."

Document background
A Company Letter For Visa Application is a crucial document required by the Hong Kong Immigration Department when processing work visa applications for foreign nationals. This document serves as official evidence of employment and corporate sponsorship, typically required for various visa types including employment visas, training visas, and inter-company transfer arrangements. The letter must be drafted on company letterhead and signed by an authorized representative, containing specific details about the employment terms, company profile, and justification for hiring a foreign national. It forms part of the mandatory documentation for visa applications in Hong Kong and must comply with the requirements set forth by the Immigration Ordinance and related regulations. The content and format of the letter can vary depending on the visa type being applied for and the specific circumstances of the employment relationship.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and current date

2. Addressing Line: Formal address to 'The Director of Immigration, Hong Kong Immigration Department'

3. Subject Line: Clear indication of visa type being applied for

4. Company Introduction: Brief introduction of the company, including business nature, size, and years of operation in Hong Kong

5. Employee Information: Details of the prospective/current employee including full name, nationality, and passport number

6. Position and Employment Terms: Description of the job role, responsibilities, and key employment terms including salary and duration

7. Justification: Explanation of why the position needs to be filled by a foreign national

8. Declaration of Support: Formal statement of the company's support for the visa application

9. Closing and Signature: Official signature block with authorized signatory's name, title, and company stamp

Optional Sections

1. Employee Qualifications: Detailed description of the employee's qualifications and experience when relevant for specialized positions

2. Housing Arrangements: Details of accommodation provisions if the company is providing housing support

3. Family Members: Information about accompanying family members if the application includes dependents

4. Previous Employment History in HK: Include if the applicant has previously worked in Hong Kong

5. Training Programs: Description of any training programs if the position involves knowledge transfer or skills development

Suggested Schedules

1. Company Documents: Business Registration Certificate, Certificate of Incorporation

2. Employment Contract: Draft or copy of the employment contract

3. Organization Chart: Company structure showing the position's place in the hierarchy

4. Financial Statements: Recent financial information demonstrating company's ability to employ foreign staff

5. Job Description: Detailed description of the position and its requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Professional Services

Education

Healthcare

Retail

Hospitality

Construction

Media and Entertainment

Telecommunications

Logistics and Transportation

Consulting

Research and Development

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretarial

Administration

Global Mobility

Talent Acquisition

Corporate Services

Relevant Roles

Human Resources Manager

Legal Counsel

Compliance Officer

HR Director

Company Secretary

Immigration Specialist

Talent Acquisition Manager

Global Mobility Manager

Administrative Officer

Legal Manager

HR Operations Manager

Recruitment Manager

Corporate Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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