Catering Quotation Template for Hong Kong

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Key Requirements PROMPT example:

Catering Quotation

"I need a Catering Quotation for a high-profile corporate conference in Hong Kong for 200 guests in March 2025, which must include halal and vegetarian options, premium table service, and comply with our company's strict food safety requirements."

Document background
The Catering Quotation is a essential business document used in Hong Kong's food service industry to propose and formalize catering service arrangements. It serves as the initial step in establishing a service agreement between a catering provider and their clients. The document must comply with Hong Kong's food safety regulations, business practices, and contract law principles. It typically includes comprehensive details about menu options, pricing structures, service terms, and operational requirements. The quotation is designed to protect both parties' interests while ensuring clarity in service expectations and deliverables. It forms the basis for subsequent contractual agreements and is particularly important in Hong Kong's dynamic hospitality sector where clear documentation of food service arrangements is crucial for both legal compliance and business efficiency.
Suggested Sections

1. Company Information: Details of the catering company including business registration number, food license number, and contact information

2. Client Information: Client's name, contact details, and event information

3. Event Details: Specific information about the event including date, time, venue, and number of guests

4. Service Description: Detailed description of catering services offered, including type of service (buffet, sit-down, etc.)

5. Menu Selection: Detailed menu items, portions, and any dietary considerations

6. Pricing: Breakdown of costs including per-person pricing, minimum charges, and any additional fees

7. Payment Terms: Payment schedule, deposit requirements, and accepted payment methods

8. Cancellation Policy: Terms and conditions for cancellation and refunds

9. Service Terms: Standard terms including setup, service duration, cleanup, and staff provisions

Optional Sections

1. Equipment Rental: Details of additional equipment rental if not included in standard service

2. Beverage Service: Optional beverage service including alcohol service if applicable

3. Staff Requirements: Additional staffing options and associated costs

4. Special Dietary Requirements: Specific section for handling allergies or dietary restrictions

5. Transportation Fee: Additional charges for locations outside standard service area

6. Venue Requirements: Specific requirements or restrictions related to the venue

7. Insurance Coverage: Details of insurance coverage for larger events

8. Force Majeure: Clause for unforeseen circumstances, particularly relevant for outdoor events

Suggested Schedules

1. Schedule A - Detailed Menu: Comprehensive menu descriptions including ingredients and presentation details

2. Schedule B - Equipment List: Detailed list of all equipment and supplies to be provided

3. Schedule C - Service Timeline: Detailed timeline of setup, service, and cleanup

4. Schedule D - Floor Plan: Layout and setup diagrams if required for the event

5. Appendix 1 - Food Safety Certificates: Copies of relevant food safety and hygiene certificates

6. Appendix 2 - Insurance Documents: Copies of insurance coverage certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Hospitality

Events Management

Food and Beverage

Corporate Services

Wedding Industry

Entertainment

Tourism

Education

Healthcare

Financial Services

Real Estate

Retail

Relevant Teams

Operations

Sales

Legal

Finance

Procurement

Events Management

Food Production

Customer Service

Risk Management

Business Development

Administration

Relevant Roles

Catering Manager

Events Coordinator

Food and Beverage Director

Operations Manager

Sales Manager

Business Development Executive

Contract Administrator

Procurement Officer

Event Planner

Venue Manager

Corporate Services Manager

Administrative Officer

Legal Counsel

Risk Manager

Finance Manager

Client Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Catering Quotation

A Hong Kong-compliant proposal document outlining catering services terms, conditions, and pricing for events or functions.

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Catering Contract

A Hong Kong law-governed agreement establishing terms and conditions for professional catering services, including regulatory compliance and service standards.

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