Assignment Letter Contract Template for Hong Kong

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Key Requirements PROMPT example:

Assignment Letter Contract

"I need an Assignment Letter Contract under Hong Kong law for transferring a senior software engineer from our Hong Kong office to our Shanghai branch for 18 months starting March 2025, including provisions for family relocation, education allowance for two children, and tax equalization benefits."

Document background
The Assignment Letter Contract is a crucial document used when an organization needs to formally document the temporary or permanent reassignment of an employee to a different role, location, or entity. This document type is particularly important in Hong Kong's dynamic business environment, where internal mobility and organizational flexibility are common. The contract must comply with Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and related legislation. It typically includes essential information such as assignment duration, revised responsibilities, compensation adjustments, benefits modifications, and any special allowances or conditions. The Assignment Letter Contract serves as an addendum to the original employment contract, ensuring clear documentation of changed terms while maintaining the fundamental employment relationship.
Suggested Sections

1. Opening Address and Date: Formal business letter opening including recipient's name, title, and address

2. Subject Line: Clear indication that this is an Assignment Letter

3. Introduction: Brief statement confirming the assignment offer and its basic nature

4. Current Role Details: Summary of the employee's current position and terms that will be maintained

5. Assignment Details: Key information about the new role, including title, reporting line, and assignment duration

6. Assignment Location: Specific details about where the assignment will be performed

7. Compensation and Benefits: Overview of salary, benefits, and any assignment-specific allowances

8. Start Date and Duration: Clear statement of when the assignment begins and its expected duration

9. Governing Law: Specification that Hong Kong law governs the assignment

10. Acceptance Terms: Instructions for accepting the assignment and deadline for response

11. Closing: Formal letter closing with signature block for company representative

Optional Sections

1. Tax Equalization: Include when assignment involves potential double taxation or tax implications

2. Housing Allowance: Include when providing accommodation or housing benefits

3. Family Support: Include when offering support for family relocation or education

4. Repatriation Terms: Include for international assignments to specify return conditions

5. Performance Metrics: Include when assignment has specific performance goals or targets

6. Special Insurance Coverage: Include when providing additional insurance for international assignments

7. Language Requirements: Include when assignment involves specific language requirements or training

Suggested Schedules

1. Schedule 1 - Detailed Compensation Structure: Breakdown of all salary components, allowances, and benefits

2. Schedule 2 - Assignment Benefits Summary: Comprehensive list of all assignment-specific benefits and allowances

3. Schedule 3 - Job Description: Detailed description of roles and responsibilities in the new assignment

4. Appendix A - Relocation Policy: Company's standard relocation policy and benefits if applicable

5. Appendix B - Tax Treatment Summary: Overview of tax implications and company's tax equalization policy if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Professional Services

Retail

Healthcare

Education

Construction

Telecommunications

Logistics and Transportation

Real Estate

Energy and Utilities

Media and Entertainment

Hospitality

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Global Mobility

Compensation and Benefits

Talent Management

Employee Relations

Recruitment

Finance

Corporate Administration

Relevant Roles

Human Resources Director

Legal Counsel

HR Manager

Talent Mobility Specialist

Employment Law Attorney

Compensation and Benefits Manager

Global Mobility Manager

HR Business Partner

Recruitment Manager

Personnel Administrator

Chief Human Resources Officer

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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