Freedom Of Information Request Response Letter Confirming Witholding Of Personal Data
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freedom_of_information_request_response_letter_confirming_witholding_of_personal_data_template.docxJurisdiction
England and WalesRelevant sectors
Type of legal document
📃 Freedom of information responseBusiness activity
Confirm information withheldA freedom of information response is a response to a request for information that is held by a public body. The response must be in writing and must state whether the information is held by the public body and, if so, whether it will be released. The response must also state the reasons for any refusal to release the information.
In the UK, individuals have the right to request access to certain information held by public authorities, under the Freedom of Information Act 2000. This template is required when a public authority receives such a request and determines that the personal data contained within the requested information should not be disclosed.
The letter begins by acknowledging receipt of the FOI request, followed by an explanation of the decision to deny access to personal data. It highlights the legal basis for withholding such information, specifically referring to relevant sections of the UK data protection legislation, such as the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
The template includes language to ensure that the public authority's response is compliant with UK data protection laws and regulations. It may provide explanations regarding exemptions for withholding personal data, such as those related to data protection rights, national security, crime prevention, or law enforcement activities.
Additionally, the response letter may include details on the requester's right to appeal the decision, providing information on the appropriate steps and relevant authorities who can review the decision.
Overall, this legal template serves as a guideline and a standardized format for public authorities to respond to FOI requests specifically related to withholding personal data under UK law.
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