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Incident Notification Form

Incident Notification Form Template for Denmark

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Incident Notification Form

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The Incident Notification Form serves as a standardized template for organizations operating under Danish jurisdiction to report and document various types of incidents, including security breaches, personal data incidents, workplace accidents, and other reportable events. This document is designed to ensure compliance with Danish legal requirements, including the Danish Data Protection Act, Working Environment Act, and sector-specific regulations, while also aligning with EU requirements such as GDPR. The form should be used whenever a reportable incident occurs, requiring documentation for internal purposes or notification to authorities. It captures essential information about the incident, including timing, impact, affected parties, and response actions, supporting both immediate incident management and subsequent reporting obligations. The structured format of the Incident Notification Form helps organizations maintain consistent incident documentation practices while meeting their legal and regulatory obligations under Danish law.
Suggested Sections

1. Incident Reference Number: Unique identifier for the incident for tracking purposes

2. Reporter Information: Details of the person reporting the incident, including name, role, contact information

3. Incident Overview: Brief summary of the incident, including date, time, location, and type of incident

4. Incident Details: Detailed description of what occurred, including sequence of events and immediate impact

5. Affected Assets/Persons: Information about systems, data, or individuals affected by the incident

6. Initial Response Actions: Description of immediate actions taken to contain or respond to the incident

7. Impact Assessment: Evaluation of the incident's severity and impact on operations, data, or safety

8. Regulatory Notification Requirements: Checklist of authorities that need to be notified based on incident type

9. Sign-off: Approval section including date, name, and signature of responsible authority

Optional Sections

1. Personal Data Breach Details: Additional section required when incident involves personal data, including categories of data and number of affected individuals

2. Workplace Safety Assessment: Required for incidents involving workplace accidents or safety concerns

3. System Security Details: Technical details section for IT security incidents

4. Business Continuity Impact: Assessment of impact on business operations and continuity plans

5. Third Party Involvement: Details of any external parties involved in or affected by the incident

6. Financial Impact Assessment: Evaluation of financial implications and costs associated with the incident

Suggested Schedules

1. Incident Timeline: Detailed chronological record of the incident and response actions

2. Evidence Log: List and description of all evidence collected related to the incident

3. Contact List: List of all relevant stakeholders and authorities contacted or to be contacted

4. Risk Assessment Matrix: Framework for evaluating incident severity and impact

5. Supporting Documentation: Any additional documents, screenshots, or reports relevant to the incident

Authors

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Relevant legal definitions
Incident
Personal Data Breach
Security Incident
Workplace Accident
Affected Party
Response Team
Critical Infrastructure
Material Impact
Regulatory Authority
Notification Period
Root Cause
Mitigation Measures
Business Impact
Sensitive Data
Data Subject
Response Protocol
Incident Severity Level
Containment Actions
Recovery Measures
Reporting Timeline
Evidence
System Assets
Control Measures
Risk Level
Compliance Requirements
Supervisory Authority
Initial Response
Impact Assessment
Corrective Action
Preventive Measure
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): EU regulation governing personal data protection and privacy, crucial for incident reporting involving personal data breaches
Danish Data Protection Act (Databeskyttelsesloven): National law implementing and supplementing GDPR in Denmark, providing specific requirements for data protection and breach notification
Danish Working Environment Act (Arbejdsmiljøloven): Regulates workplace safety and requires reporting of work-related incidents and accidents
Danish Executive Order on Report of Security Incidents: Specifies requirements for reporting security incidents to relevant Danish authorities
Danish Implementation of NIS Directive: National implementation of EU directive on security of network and information systems, requiring incident reporting for essential services
Danish Financial Business Act (Lov om finansiel virksomhed): Contains specific incident reporting requirements for financial institutions
Danish Healthcare Act (Sundhedsloven): Includes provisions for reporting incidents in healthcare settings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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