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Terms And Conditions For Invoice

Terms And Conditions For Invoice Template for Germany

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Key Requirements PROMPT example:

Terms And Conditions For Invoice

"I need Terms and Conditions for Invoice for my German B2B software company that handles electronic invoicing in multiple currencies, with implementation planned for January 2025, including specific provisions for late payments and cross-border transactions."

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Document background
Terms And Conditions For Invoice are essential for businesses operating in Germany to establish clear and legally compliant invoicing processes. This document is crucial for companies that need to ensure their invoicing practices align with German commercial law (HGB), tax regulations (UStG), and civil code (BGB) requirements. It should be implemented when a business wants to standardize its invoicing procedures, clearly communicate payment terms, and establish rights and obligations regarding invoice processing. The document addresses mandatory invoice contents, payment terms, electronic invoicing capabilities, and data protection requirements, while ensuring compliance with German tax authorities' requirements and GDPR regulations.
Suggested Sections

1. Scope and Application: Defines the scope of these terms and conditions and their application to all invoices issued

2. Invoice Requirements: Details the mandatory content of invoices as per German law, including company information, tax numbers, and invoice numbering system

3. Payment Terms: Specifies payment deadlines, accepted payment methods, and consequences of late payment including interest charges

4. Invoice Delivery: Describes how invoices will be delivered and what constitutes proper delivery

5. Objections and Corrections: Process for handling invoice disputes and correction procedures

6. Data Protection: Information about data processing related to invoicing and compliance with GDPR

7. Retention Period: Specifications about invoice retention periods according to German commercial and tax law

8. Applicable Law and Jurisdiction: Specification of German law as governing law and jurisdiction for disputes

Optional Sections

1. Electronic Invoicing: Specific terms for electronic invoicing, including format requirements and processing procedures (include when e-invoicing is offered)

2. Consumer Rights: Additional provisions required when dealing with consumers (B2C) including cancellation rights and special notices (include for B2C business)

3. Special Discount Terms: Details of early payment discounts or other special payment arrangements (include when offering payment discounts)

4. Foreign Currency Handling: Provisions for handling foreign currency invoices and exchange rate determinations (include for international business)

5. Third-Party Billing: Terms for cases where invoices are issued to or paid by third parties (include when third-party billing is allowed)

Suggested Schedules

1. Schedule 1: Price List: Standard pricing information and calculation methods for regular charges

2. Schedule 2: Sample Invoice: Template showing the standard format and required elements of invoices

3. Appendix A: Payment Instructions: Detailed banking information and payment processing instructions

4. Appendix B: Contact Information: List of relevant contacts for invoice queries and disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Invoice
Credit Note
Issuer
Recipient
Due Date
Payment Terms
Business Day
Electronic Invoice
VAT
VAT Number
Late Payment
Default Interest
Payment Method
Banking Details
Force Majeure
Confidential Information
Personal Data
Data Processing
Notice
Written Form
Text Form
Service Provider
Customer
Business Hours
Working Day
Delivery
Electronic Delivery
Invoice Date
Performance Date
Objection Period
Applicable Law
Jurisdiction
Small Business Status
Payment Service Provider
Invoice Currency
Purchase Order
Domestic Transaction
Cross-border Transaction
Tax Representative
Company Information
Commercial Register
Registered Office
Dispute
Settlement Period
Relevant Industries

Retail

Manufacturing

Professional Services

Technology

Healthcare

Construction

Financial Services

Hospitality

E-commerce

Telecommunications

Energy

Transportation and Logistics

Real Estate

Education

Consulting

Relevant Teams

Finance

Accounting

Legal

Compliance

Tax

Sales Operations

Treasury

Credit Control

Accounts Receivable

Accounts Payable

Revenue Operations

Data Protection

Relevant Roles

Chief Financial Officer

Finance Director

Accounts Receivable Manager

Accounts Payable Manager

Tax Manager

Financial Controller

Credit Control Manager

Billing Coordinator

Revenue Manager

Treasury Manager

Legal Counsel

Compliance Officer

Data Protection Officer

Sales Operations Manager

Business Operations Director

Industries
German Civil Code (Bürgerliches Gesetzbuch - BGB) §§ 305-310: Regulates the incorporation and validity of general terms and conditions in contracts, including requirements for fairness and transparency
German Commercial Code (Handelsgesetzbuch - HGB) § 14: Sets forth basic requirements for commercial invoices and business communications
Value Added Tax Act (Umsatzsteuergesetz - UStG) § 14, § 14a: Specifies mandatory content requirements for invoices, including VAT-related information and formal requirements
German VAT Implementation Regulation (Umsatzsteuer-Durchführungsverordnung - UStDV) § 31: Provides detailed requirements for invoice contents and formatting
E-Invoicing Ordinance (E-Rechnungsverordnung - ERechV): Regulates electronic invoicing requirements, especially for business dealings with public authorities
General Data Protection Regulation (GDPR/DSGVO): Governs the processing of personal data in invoicing and payment processes
German Civil Code (BGB) § 195: Establishes the standard limitation period of three years for payment claims
Price Indication Regulation (Preisangabenverordnung - PAngV): Regulates how prices must be displayed and communicated to customers
Small Business Regulation (Kleinunternehmerregelung) § 19 UStG: Special provisions for small businesses regarding VAT and invoicing requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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