Request For Relieving Letter And Experience Letter Template for Germany

The Request for Relieving Letter and Experience Letter is a crucial document in German employment relations, typically utilized when an employee is transitioning between jobs or requires formal documentation of their employment history. Under German law, employees have a legal right to receive detailed employment documentation, making this request a standard part of professional transitions. The document serves to formally request two important pieces of documentation: a relieving letter that confirms the proper termination of employment relationship, and an experience letter (Arbeitszeugnis) that provides a detailed account of the employee's tenure, responsibilities, and performance. This documentation is governed by German labor law, particularly the Trade Regulation Act and Civil Code, which mandate specific content and format requirements. The request is typically handled by HR departments and must comply with data protection regulations while meeting the formal requirements of German business correspondence.

1. Sender Details: Full name, address, and contact information of the employee making the request

2. Recipient Details: Company name, relevant department (usually HR), address, and if known, the specific person handling such requests

3. Date: Current date in German business letter format (DD.MM.YYYY)

4. Reference Line: Including employee ID number and subject line 'Request for Relieving Letter and Experience Letter'

5. Salutation: Formal greeting to the appropriate person or department

6. Employment Information: Statement of current position, department, and duration of employment

7. Request Statement: Clear statement of what is being requested (both relieving letter and experience letter)

8. Purpose Statement: Brief explanation of why these documents are needed

9. Closing: Professional closing statement with thank you note

10. Signature Block: Space for signature, printed name, and contact information