Permanent Employee Letter Generator for Germany

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Key Requirements PROMPT example:

Permanent Employee Letter

"I need a Permanent Employee Letter under German law for a senior software developer position starting March 1, 2025, including clauses for remote work flexibility, stock options, and confidentiality requirements for our Munich-based tech company."

Document background
The Permanent Employee Letter is a mandatory document under German employment law that formalizes the employment relationship between an employer and an employee. It must comply with the Documentation Act (Nachweisgesetz) and various other German labor laws, including the German Civil Code (BGB). This document is used when hiring permanent employees in Germany and must be provided within one month of employment commencement. It contains essential information about the employment relationship, including job responsibilities, compensation, working hours, leave entitlements, notice periods, and other relevant terms and conditions. The letter serves both as a legal requirement and as a clear reference point for both parties throughout the employment relationship.
Suggested Sections

1. Employer Information: Full legal name and address of the employer/company

2. Employee Information: Full name and address of the employee

3. Job Details: Job title, department, reporting line, and brief description of main duties

4. Start Date and Employment Type: Confirmation of permanent employment status and start date

5. Working Hours: Regular working hours, break times, and flexibility arrangements

6. Place of Work: Primary workplace location and any mobility requirements

7. Compensation: Base salary, payment frequency, and method of payment

8. Benefits: Overview of standard benefits including insurance, pension contributions

9. Leave Entitlement: Annual leave, public holidays, and other leave provisions

10. Notice Period: Notice periods for termination by either party

11. Collective Agreements: Reference to any applicable collective agreements or work agreements

12. Probationary Period: Duration and terms of the probationary period

13. Signature Block: Space for dated signatures of both parties

Optional Sections

1. Bonus Arrangements: Include when the role is eligible for performance bonuses or commission

2. Company Car: Include when a company car or car allowance is part of the package

3. Overtime Arrangements: Include for roles where overtime is expected or specifically regulated

4. Travel Requirements: Include when regular business travel is part of the role

5. Additional Benefits: Include when offering special benefits like gym membership or meal allowances

6. Stock Options: Include when offering company shares or stock options

7. Foreign Assignment Terms: Include for employees who may be required to work abroad

8. Training Commitments: Include when specific training or qualifications are required

Suggested Schedules

1. Data Privacy Notice: Detailed information about the processing of personal data

2. Code of Conduct: Company's code of conduct and ethical guidelines

3. Confidentiality Agreement: Detailed confidentiality and non-disclosure provisions

4. IT Policy: Rules and guidelines for using company IT systems

5. Company Handbook Reference: Reference to and key points from the company handbook

6. Benefits Details: Detailed description of all benefits and insurance coverage

7. Job Description: Detailed description of role responsibilities and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Automotive

Energy

Telecommunications

Media

Logistics

Consumer Goods

Pharmaceuticals

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Production

Quality Assurance

Customer Service

Administration

Project Management Office

Business Development

Compliance

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Software Engineer

Financial Analyst

HR Manager

Marketing Specialist

Sales Representative

Project Manager

Research Scientist

Administrative Assistant

Operations Manager

Account Manager

Product Manager

Legal Counsel

Customer Service Representative

Business Analyst

Data Scientist

Quality Assurance Engineer

Production Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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