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Notice Of Intent To Award Contract

Notice Of Intent To Award Contract Generator for Germany

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Key Requirements PROMPT example:

Notice Of Intent To Award Contract

"I need a Notice of Intent to Award Contract under German law for a major infrastructure project in Bavaria, with particular emphasis on environmental sustainability criteria and a contract value of €15 million, to be issued by March 2025."

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Document background
The Notice of Intent to Award Contract is a mandatory document in German public procurement procedures for contracts above certain thresholds. It must be issued before the final contract award to ensure transparency and allow for potential challenges by unsuccessful bidders. This notice triggers the mandatory standstill period (Wartepflicht) during which the contract cannot be concluded, typically lasting 10-15 days depending on the notification method. The document must include specific information required by German procurement law, such as the identity of the successful bidder, reasons for the selection, and information about legal review procedures. It plays a crucial role in ensuring compliance with both German national procurement law and EU procurement directives, protecting the rights of bidders and maintaining the integrity of the public procurement process.
Suggested Sections

1. Contracting Authority Information: Official name, address, and contact details of the contracting authority

2. Procurement Reference: Tender reference number, project title, and type of procurement procedure used

3. Contract Details: Brief description of the contract scope, duration, and estimated value (if appropriate to disclose)

4. Selected Bidder: Identity of the bidder selected for contract award (successful tenderer)

5. Award Criteria Summary: Brief overview of the key criteria that led to the selection decision

6. Standstill Period Notice: Information about the mandatory standstill period and deadline for objections

7. Legal Rights Notice: Information about bidders' legal rights and procedures for raising objections

Optional Sections

1. Scoring Summary: Detailed breakdown of evaluation scores - included when enhanced transparency is required or specifically requested

2. Unsuccessful Bidder Information: Specific feedback for unsuccessful bidders - used when sending individual notices to each unsuccessful bidder

3. Environmental Considerations: Summary of environmental aspects considered in the award - included when environmental criteria were significant in the decision

4. Social Value Elements: Overview of social value considerations - included when social criteria were significant in the award decision

Suggested Schedules

1. Appendix A - Evaluation Matrix: Detailed scoring matrix showing comparative evaluation results (with commercially sensitive information redacted)

2. Appendix B - Award Criteria Details: Detailed explanation of how the award criteria were applied

3. Appendix C - Procurement Timeline: Key dates in the procurement process and next steps

4. Appendix D - Review Procedure Guidelines: Detailed information about the review procedures and requirements for objections

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Public Administration

Construction

Healthcare

Information Technology

Infrastructure

Defense

Education

Environmental Services

Transportation

Energy

Telecommunications

Professional Services

Research and Development

Urban Development

Waste Management

Relevant Teams

Procurement

Legal

Compliance

Contract Administration

Project Management

Public Affairs

Risk Management

Administrative Operations

Bid Management

Relevant Roles

Procurement Manager

Contract Manager

Legal Counsel

Public Procurement Officer

Tender Manager

Compliance Officer

Project Manager

Bid Manager

Administrative Officer

Public Authority Director

Legal Director

Chief Procurement Officer

Procurement Specialist

Public Sector Contract Administrator

Industries
Gesetz gegen Wettbewerbsbeschränkungen (GWB): German Act Against Restraints of Competition, particularly Part 4 (§§ 97-184) which governs public procurement law and award procedures
Vergabeverordnung (VgV): Public Procurement Ordinance that details the specific procedures for contract awards above EU thresholds
EU Directive 2014/24/EU: European Union directive on public procurement, which has been implemented in German law and influences award notification requirements
Bürgerliches Gesetzbuch (BGB): German Civil Code, particularly sections regarding contract formation and legal notices
Verwaltungsverfahrensgesetz (VwVfG): Administrative Procedure Act, which governs the formal requirements for administrative notices in public procurement
Unterschwellenvergabeordnung (UVgO): Regulation for procurement below EU thresholds, relevant for determining notification requirements for smaller contract awards
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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