Leave Of Absence Letter For Personal Reasons Template for Germany

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Leave Of Absence Letter For Personal Reasons

"I need a Leave of Absence Letter for Personal Reasons that covers a three-week period from March 15, 2025, to April 5, 2025, to help care for an elderly parent, including arrangements for remote work check-ins twice per week."

Document background
The Leave of Absence Letter for Personal Reasons is a crucial document in German employment relationships, used when an employee needs to request extended time away from work for personal circumstances. This document is essential under German labor law (Arbeitsrecht) and should be submitted when the absence extends beyond regular vacation or sick leave provisions. The letter serves multiple purposes: it formally documents the request, outlines the duration and terms of the absence, provides necessary information for HR records, and establishes clear communication channels during the leave period. It's particularly important in the German context where formal documentation is highly valued and specific legal requirements must be met regarding employee leave and privacy protection. The letter should be prepared in advance of the intended leave period whenever possible, allowing for proper review and arrangement of work coverage.
Suggested Sections

1. Sender Details: Full name, employee ID (if applicable), position, department, and contact information of the employee

2. Recipient Details: Name, title, and department of the supervisor or HR representative

3. Subject Line: Clear indication that this is a leave of absence request for personal reasons

4. Formal Greeting: Professional salutation following German business letter standards

5. Leave Request Details: Specific dates of the requested leave period, including start and end dates

6. Brief Explanation: Concise, professional explanation of the personal circumstances necessitating the leave

7. Work Handover Information: Brief outline of how current responsibilities will be handled during absence

8. Contact During Leave: How and when the employee can be reached during the leave period if necessary

9. Closing Statement: Professional closing expressing appreciation for consideration of the request

10. Formal Close: Signature block with full name and current date

Optional Sections

1. Medical Privacy Notice: Include when the leave involves medical reasons, referencing relevant privacy laws and handling of sensitive information

2. Return to Work Plan: Include for longer leave periods, outlining any planned transition arrangements for returning to work

3. Benefits Continuation: Include when the leave duration affects benefits or insurance coverage

4. Partial Work Arrangements: Include if proposing to work partially or remotely during the leave period

5. Previous Leave Reference: Include if this leave is related to or follows a previous leave period

Suggested Schedules

1. Medical Certificate: If the personal reason is health-related, attach relevant medical documentation

2. Handover Document: Detailed list of ongoing projects, responsibilities, and contact persons for extended leave periods

3. Return to Work Schedule: For extended leave, include a proposed schedule for returning to full duties

4. Privacy Agreement: If sensitive personal information is included, attach the relevant privacy and confidentiality forms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Healthcare

Manufacturing

Technology

Financial Services

Retail

Education

Professional Services

Public Sector

Construction

Transportation

Hospitality

Non-Profit

Media and Entertainment

Energy

Telecommunications

Relevant Teams

Human Resources

Legal

Administration

Operations

Management

Executive Office

Production

Research and Development

Sales

Marketing

Finance

Information Technology

Customer Service

Quality Assurance

Facilities

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

Project Manager

HR Director

HR Manager

HR Specialist

Employee Relations Manager

Legal Counsel

Administrative Assistant

Executive Assistant

Operations Manager

Line Manager

Supervisor

Staff Member

Professional Staff

Technical Specialist

Knowledge Worker

Factory Worker

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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