Deposit Release Form Template for Germany

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Key Requirements PROMPT example:

Deposit Release Form

"I need a Deposit Release Form for a residential property in Berlin, with full deposit return of €2,400 after successful final inspection scheduled for March 15, 2025, with no deductions to be made."

Document background

The Deposit Release Form (Kautionsfreigabeerklärung) is a crucial document in German rental law that formalizes the return of a security deposit after a tenancy ends. It is used when a rental agreement has terminated and the property has been inspected for potential damages or outstanding payments. The document must comply with German Civil Code (BGB) requirements, particularly §551 regarding security deposits. It serves multiple purposes: documenting the agreed return amount, recording any deductions, protecting both parties' interests, and providing clear evidence of the deposit settlement. This form is essential for proper documentation and can help prevent future disputes about deposit returns, especially considering the German legal requirement that deposits must be returned within a reasonable period after tenancy ends, typically expected within 3-6 months of move-out.

Suggested Sections

1. Header Information: Date, addressee details, and reference numbers including the original lease reference

2. Property Identification: Clear identification of the rental property address and relevant rental period

3. Deposit Confirmation: Statement of the original deposit amount and date it was paid

4. Inspection Results: Brief statement about the condition of the property upon final inspection

5. Release Amount: Clear statement of the amount to be released and any deductions made

6. Bank Details: Confirmation of the bank account details for the deposit return

7. Signatures: Space for both landlord and tenant signatures, with date fields

Optional Sections

1. Deduction Details: Used when there are deductions from the deposit, itemizing each deduction with justification

2. Dispute Resolution: Include when there is a partial release or ongoing dispute about deductions

3. Third Party Authorization: Required when someone other than the original tenant is authorized to receive the deposit

4. Multiple Tenant Declaration: Used when multiple tenants are involved and confirmation of split of deposit is needed

Suggested Schedules

1. Schedule A - Deduction Calculations: Detailed breakdown of any deductions including repair costs, unpaid rent, or utilities

2. Schedule B - Property Condition Report: Final inspection report with photos or documentation of property condition

3. Schedule C - Original Deposit Receipt: Copy of the original deposit payment confirmation

4. Appendix 1 - Bank Transfer Documentation: Proof of bank transfer or payment method for the deposit return

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Legal Services

Property Investment

Banking & Financial Services

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Contract Administration

Finance

Compliance

Property Services

Document Management

Asset Management

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Rental Administrator

Housing Officer

Facility Manager

Leasing Manager

Account Manager

Property Administrator

Tenant Relations Manager

Real Estate Operations Manager

Compliance Officer

Contract Administrator

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