Accounts Receivable Collection Agreement Template for Germany

The Accounts Receivable Collection Agreement is essential for businesses operating in Germany that require professional debt collection services to manage their outstanding receivables. This document becomes necessary when a company decides to outsource its collection activities to a specialized agency, typically due to resource constraints, the need for expertise in debt collection, or to improve recovery rates. The agreement must comply with German regulatory requirements, including the Legal Services Act (Rechtsdienstleistungsgesetz), data protection laws, and financial services regulations. It establishes the framework for the collection process, defines the responsibilities of both parties, sets out fee structures, and ensures compliance with German consumer protection laws. The document is particularly relevant in scenarios where systematic debt collection is required and when the volume or complexity of receivables justifies external professional assistance.

1. Parties: Identification of the client and collection agency, including registration details and regulatory authorizations

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement, including 'Receivables', 'Collection Services', 'Debtor', etc.

4. Appointment and Scope: Formal appointment of the collection agency and detailed scope of collection services

5. Collection Agency's Obligations: Core responsibilities including collection procedures, compliance requirements, and service standards

6. Client's Obligations: Client's duties including providing accurate information, documentation, and cooperation

7. Data Protection and Confidentiality: GDPR compliance measures and confidentiality obligations

8. Fees and Payment Terms: Fee structure, payment calculations, and billing procedures

9. Reporting and Accounting: Requirements for financial reporting, remittance of collected funds, and record-keeping

10. Term and Termination: Duration of agreement, termination rights, and consequences of termination

11. General Provisions: Standard clauses including governing law, notices, and entire agreement