Ending Lease Agreement Letter Template for Switzerland

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Key Requirements PROMPT example:

Ending Lease Agreement Letter

"I need an Ending Lease Agreement Letter for terminating our company's commercial office lease at 123 Business Center, Zurich, effective March 31, 2025, with specific provisions for returning modified office fixtures and coordinating the move of IT equipment."

Document background
The Ending Lease Agreement Letter is a crucial document in Swiss property law, used to formally communicate the intention to terminate a lease arrangement. This document must comply with the Swiss Code of Obligations and relevant cantonal regulations, which set specific requirements for notice periods and formal communication methods. The letter should be used whenever either a landlord or tenant wishes to terminate a lease agreement, whether at the end of a fixed term or during an indefinite period. It must include essential information such as property details, termination dates, and handover arrangements. The format and content of this letter are particularly important in Switzerland, where rental laws strongly protect both parties' rights and require strict adherence to formal procedures.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the party sending the termination notice

2. Recipient Details: Full name, address, and contact information of the other party

3. Date: Current date when the letter is written

4. Property Details: Complete address and description of the leased property

5. Formal Notice of Termination: Clear statement of intent to terminate the lease agreement

6. Termination Date: Specific date when the lease will end, ensuring compliance with notice periods

7. Request for Property Inspection: Proposed timing for final property inspection

8. Key Return Arrangements: Details about when and how keys will be returned

9. Signature Block: Space for date and signature of the sending party

Optional Sections

1. Forwarding Address: New address for future correspondence and deposit return, include when tenant is sending the notice

2. Reason for Termination: Include when termination is due to specific circumstances or when required by law

3. Outstanding Repairs: List of any pending repairs or maintenance issues to be addressed before move-out

4. Utility Transfer Information: Instructions regarding utility account transfers, if applicable

5. Deposit Return Request: Include when sent by tenant, specifying bank details for deposit return

6. Early Termination Details: Include when lease is being terminated before the standard end date

Suggested Schedules

1. Current Lease Agreement Copy: Copy of the original lease agreement for reference

2. Property Condition Checklist: Document detailing the current condition of the property

3. Utility Readings Form: Form for recording final utility readings

4. Handover Protocol Template: Template for documenting the property handover process

5. Bank Details Form: Form for providing bank information for deposit return

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Industrial

Office Space Management

Corporate Real Estate

Student Housing

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Tenant Relations

Asset Management

Operations

Administration

Corporate Services

Lease Management

Relevant Roles

Property Manager

Real Estate Manager

Facilities Manager

Lease Administrator

Property Administrator

Real Estate Agent

Housing Officer

Tenant Relations Manager

Legal Counsel

Corporate Real Estate Manager

Asset Manager

Building Manager

Property Services Coordinator

Residential Leasing Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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