Return To Work Meeting Form Template for Canada

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Key Requirements PROMPT example:

Return To Work Meeting Form

"I need a Return to Work Meeting Form for a manufacturing company employee returning from a long-term disability leave in March 2025, with specific sections for physical workplace accommodations and a graduated return schedule over 6 weeks."

Document background
The Return To Work Meeting Form is an essential document used in Canadian workplaces when an employee is returning to work following an absence due to illness, injury, disability, or other circumstances. This form serves as an official record of the return-to-work meeting and documents the agreements made between the employer and employee regarding the return process. It includes crucial information such as workplace accommodations, graduated return schedules, and medical restrictions while complying with Canadian federal and provincial legislation including the Canada Labour Code, human rights laws, and privacy regulations. The form helps ensure a smooth transition back to work while protecting both employer and employee interests, and documenting compliance with duty to accommodate requirements.
Suggested Sections

1. Employee Information: Basic details including employee name, ID, position, department, and contact information

2. Meeting Details: Date, time, location of meeting, and attendees present (including any union representatives or medical professionals if applicable)

3. Absence Information: Details of the absence period, reason for absence (general category only), and date of first day of absence

4. Return to Work Status: Proposed/confirmed return date, whether return is full or graduated, current work capabilities

5. Medical Clearance: Confirmation that medical clearance has been provided (note: detailed medical information should be kept in confidential medical files)

6. Workplace Accommodations: Details of any required workplace accommodations, modifications to duties, or restrictions

7. Action Plan: Specific steps agreed upon for return to work, including timeline and gradual return schedule if applicable

8. Follow-up Arrangements: Schedule for follow-up meetings, monitoring period, and review dates

9. Signatures: Space for signatures of all parties present, confirming agreement with the return to work plan

Optional Sections

1. Health and Safety Considerations: Specific health and safety measures required, used when there are particular safety concerns or requirements

2. Training Requirements: Details of any refresher training or new training needed, used when employee has been absent for extended period or role has changed

3. Performance Support Plan: Details of additional support or supervision needed, used when performance monitoring is required

4. Union Representative Input: Specific section for union comments or requirements, used when employee is union member

5. Workplace Modification Details: Detailed description of physical workplace modifications, used when specific equipment or modifications are needed

6. Benefits and Pay Information: Details about benefits reinstatement or pay adjustments, used when changes to compensation are involved

Suggested Schedules

1. Graduated Return Schedule: Detailed week-by-week schedule showing gradual increase in hours/duties

2. Medical Restrictions Form: Standard form detailing medical restrictions and limitations from healthcare provider

3. Workplace Modification Checklist: Checklist of required workplace modifications and equipment

4. Follow-up Meeting Schedule: Calendar of scheduled follow-up meetings and reviews

5. Employee Support Resources: List of available support resources including EAP, occupational health contacts, and relevant HR policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Healthcare

Manufacturing

Construction

Financial Services

Retail

Technology

Education

Public Sector

Transportation

Mining

Hospitality

Professional Services

Telecommunications

Energy

Agriculture

Relevant Teams

Human Resources

Occupational Health and Safety

Employee Relations

Benefits Administration

Risk Management

Operations

Legal

Labour Relations

Disability Management

Health Services

Relevant Roles

HR Manager

HR Business Partner

Occupational Health Nurse

Health and Safety Manager

Return to Work Coordinator

HR Director

Employee Relations Manager

Disability Management Specialist

Line Manager

Department Supervisor

HR Administrator

Workers' Compensation Coordinator

Benefits Administrator

Risk Management Officer

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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