Request Letter To Society For Transfer Of Share Certificate Template for Canada

The Request Letter To Society For Transfer Of Share Certificate is a crucial document in Canadian corporate operations, used when a shareholder needs to transfer their shares to another party. This document is essential in both private and public companies operating under Canadian jurisdiction, and must comply with the Canada Business Corporations Act (CBCA) and relevant provincial securities legislation. The letter typically includes detailed information about the transferor and transferee, specific share certificate details, and the reason for transfer. It is commonly used in situations such as sale of shares, inheritance transfers, corporate restructuring, or gift transfers. The document serves as an official record and trigger for the share transfer process, requiring careful attention to detail and proper supporting documentation to ensure compliance with Canadian corporate law requirements.

1. Sender Information: Full name, address, contact details, and folio number/shareholder ID of the requesting shareholder

2. Date: Current date of the letter

3. Recipient Information: Company secretary/officer name, company name, and complete registered address

4. Subject Line: Clear indication that this is a request for share certificate transfer

5. Share Details: Specific details of shares including certificate numbers, number of shares, distinctive numbers if any

6. Transfer Request: Clear statement of request to transfer shares with name and details of the transferee

7. Reason for Transfer: Brief explanation of why the transfer is being requested

8. Supporting Documents Reference: List of enclosed documents supporting the transfer request

9. Action Request: Specific request for the company to process the transfer and issue new certificates

10. Closing: Professional closing with signature block and contact information