Hiring Request Form Template for Canada

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Key Requirements PROMPT example:

Hiring Request Form

"I need a Hiring Request Form for a senior software developer position in our Toronto office, with approval routing for remote work options and a planned start date of March 2025; the position is replacement hire due to an upcoming retirement."

Document background

The Hiring Request Form is a fundamental document in Canadian business operations, designed to standardize and control the hiring process across organizations. This form must be completed prior to initiating any recruitment activities, whether for new positions or replacements. It ensures compliance with Canadian employment legislation while incorporating necessary internal controls for budget management and workforce planning. The document typically requires multiple levels of approval and includes detailed information about the position, its business case, budget implications, and required qualifications. Organizations use this form to maintain consistent hiring practices, document decision-making processes, and create an audit trail for future reference. The form also helps ensure that all new positions align with organizational strategy and available resources.

Suggested Sections

1. Request Details: Basic information including date of request, department, and requesting manager

2. Position Information: Details about the role including job title, employment type (full-time/part-time), and reporting relationship

3. Business Case: Justification for the new hire, including whether it's a replacement or new position

4. Budget Information: Salary range, cost center, and budget confirmation

5. Job Requirements: Essential qualifications, skills, and experience required for the position

6. Hiring Timeline: Expected start date and critical deadlines

7. Approval Section: Signature blocks for required approvers (immediate supervisor, department head, HR, finance)

Optional Sections

1. Internal Candidate Consideration: Section to indicate if internal candidates should be considered first, used when organization has internal mobility policies

2. Work Location Details: Used when offering hybrid/remote work options or multiple office location choices

3. Immigration Requirements: Include when position may require sponsorship or specific work authorization

4. Equipment and Resources: Used when position requires specific tools, technology, or workspace setup

5. Training Budget: Include when position requires specific training or certification investments

Suggested Schedules

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Current department structure showing where the position fits

3. Salary Grade Information: Details of the salary band and benefits applicable to the position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Professional Services

Education

Government

Non-profit

Construction

Transportation

Energy

Telecommunications

Media and Entertainment

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Finance

Operations

Executive Leadership

Recruitment

Talent Acquisition

Compensation and Benefits

Budget Control

Financial Planning

Department Management

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Finance Director

Budget Analyst

Chief Financial Officer

Operations Manager

Project Manager

Line Manager

Division Head

Human Resources Director

Talent Acquisition Manager

Branch Manager

Regional Manager

Department Supervisor

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Let's create your Hiring Request Form

Authors

Alex Denne

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