Freeze Gym Membership Letter Template for Canada

The Freeze Gym Membership Letter serves as a formal mechanism for gym members in Canada to request a temporary suspension of their membership privileges while maintaining their underlying membership status. This document becomes necessary when members need to pause their membership due to various circumstances such as medical conditions, extended travel, or temporary financial constraints. The letter must comply with provincial consumer protection laws and fitness industry regulations, including specific requirements for notice periods and documentation. It typically includes member identification details, requested freeze duration, reason for the suspension, and acknowledgment of the facility's freeze policies. The document helps protect both the member's and the facility's interests by clearly documenting the terms of the temporary suspension.

1. Member Information: Full name, membership number, and contact details of the member requesting the freeze

2. Current Membership Details: Description of current membership type and terms

3. Freeze Request Details: Specific request including desired start date and duration of the freeze

4. Reason for Freeze: Brief explanation of the circumstances necessitating the membership freeze

5. Acknowledgment of Terms: Statement acknowledging understanding of the gym's freeze policy and associated fees/conditions

6. Signature and Date: Space for member's signature and date of request