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Affidavit Of Explanation Undeclared Passport

Affidavit Of Explanation Undeclared Passport Template for Canada

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Key Requirements PROMPT example:

Affidavit Of Explanation Undeclared Passport

"I need an Affidavit of Explanation Undeclared Passport for a situation where I accidentally carried both my expired and new passport during a business trip to Vancouver on March 15, 2025, and only declared the new one at customs."

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Document background
The Affidavit Of Explanation Undeclared Passport is a crucial legal document used when an individual needs to provide a formal explanation for failing to declare a passport to Canadian authorities. This document is typically required when there has been an oversight or misunderstanding during border crossing, immigration procedures, or other official processes where passport declaration was mandatory. The affidavit must comply with Canadian federal and provincial requirements for sworn statements and should include detailed information about the passport, circumstances of non-declaration, and any relevant supporting evidence. It is commonly used in dealings with the Canada Border Services Agency (CBSA), Immigration, Refugees and Citizenship Canada (IRCC), and may be required for resolution of administrative issues or in legal proceedings related to the incident.
Suggested Sections

1. Affiant Information: Full legal name, address, occupation, and other identifying information of the person making the affidavit

2. Jurisdiction and Authority: Statement establishing the legal jurisdiction and authority under which the affidavit is being made

3. Purpose of Affidavit: Clear statement of the purpose - explaining circumstances of an undeclared passport

4. Passport Details: Information about the undeclared passport including passport number, country of issue, and validity dates

5. Incident Details: Chronological explanation of when and where the passport was not declared

6. Explanation of Circumstances: Detailed explanation of why the passport was not declared, including any contributing factors

7. Current Status: Statement about the current location/status of the passport and any actions taken since the incident

8. Declaration of Truth: Formal statement affirming that all information provided is true and accurate

9. Signature Block: Space for affiant's signature, date, and notary/commissioner details

Optional Sections

1. Travel History: Relevant travel history if multiple border crossings are involved or pattern needs to be established

2. Medical Circumstances: If medical conditions contributed to the failure to declare the passport

3. Language Barrier: If language difficulties contributed to the misunderstanding

4. Additional Documentation: Reference to any supporting documents that help explain the circumstances

5. Witness Statement: If there were witnesses to the incident who can corroborate the explanation

6. Remedial Actions: Description of steps taken to prevent similar incidents in the future

Suggested Schedules

1. Exhibit A - Passport Copy: Certified copy of the undeclared passport

2. Exhibit B - Travel Documents: Copies of relevant travel documents, tickets, or boarding passes

3. Exhibit C - Customs Forms: Copies of customs declaration forms from the incident

4. Exhibit D - Supporting Evidence: Any additional documentation supporting the explanation (medical records, witness statements, etc.)

5. Exhibit E - Communication Records: Copies of any relevant communication with authorities about the incident

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Legal Services

Immigration Services

Government and Public Sector

Border Security

International Travel

Diplomatic Services

Corporate Travel Management

Educational Institutions

International Business

Relevant Teams

Legal Affairs

Immigration Services

Compliance

Global Mobility

Risk Management

International Operations

Human Resources

Administrative Services

Corporate Travel

Document Control

Relevant Roles

Immigration Lawyer

Border Services Officer

Immigration Consultant

Compliance Officer

Legal Affairs Manager

Corporate Travel Manager

International Student Advisor

Global Mobility Specialist

Risk Management Officer

Immigration Program Manager

Diplomatic Officer

Legal Administrative Assistant

International HR Manager

Industries
Canadian Passport Order (SI/81-86): Establishes the authority for passport issuance and regulations in Canada, including provisions about passport possession and use
Customs Act (R.S.C., 1985, c. 1): Governs the declaration of goods and documents at Canadian borders, including requirements for declaring travel documents
Canada Border Services Agency Act (S.C. 2005, c. 38): Provides framework for border enforcement and penalties related to undeclared items at customs
Criminal Code of Canada (R.S.C., 1985, c. C-46) - Section 131: Covers perjury and false statements under oath, relevant for the affidavit portion of the document
Canada Evidence Act (R.S.C., 1985, c. C-5): Governs the taking of affidavits and sworn statements in federal matters
Notaries Act (varies by province): Provincial legislation governing the authority to witness affidavits and statutory declarations
Immigration and Refugee Protection Act (S.C. 2001, c. 27): Contains provisions regarding travel documents and border crossing requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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