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Resolution Of Annual General Meeting

Resolution Of Annual General Meeting Template for Australia

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Key Requirements PROMPT example:

Resolution Of Annual General Meeting

"I need a Resolution of Annual General Meeting document for my ASX-listed mining company's AGM scheduled for March 15, 2025, including standard resolutions plus special resolutions for a capital raising and amendment to the constitution to allow virtual meetings."

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Document background
A Resolution of Annual General Meeting is a crucial corporate governance document required under Australian law for companies holding their Annual General Meeting (AGM). This document formalizes the decisions made during the AGM and serves as the official record of resolutions passed by shareholders. It must comply with the Corporations Act 2001 and, where applicable, ASX Listing Rules. The document is typically prepared following the AGM and includes details of all ordinary and special resolutions, voting outcomes, attendance records, and key discussions. It's essential for maintaining corporate records, demonstrating regulatory compliance, and communicating important company decisions to stakeholders. The Resolution of Annual General Meeting becomes part of the company's permanent records and may need to be lodged with regulatory bodies such as ASIC or the ASX for listed companies.
Suggested Sections

1. Meeting Details: Date, time, location (including virtual/hybrid meeting details if applicable), and company name

2. Attendance and Quorum: Record of members present, proxies, and confirmation of quorum requirements being met

3. Chair's Opening: Formal opening of meeting and confirmation of notice requirements

4. Ordinary Business: Standard AGM matters requiring ordinary resolutions

5. Financial Statements and Reports: Resolution to receive and consider the financial statements and reports

6. Director Election/Re-election: Resolutions for the election or re-election of directors

7. Remuneration Report: Resolution to adopt the remuneration report

8. Auditor Appointment: Resolution to appoint or confirm auditors and fix their remuneration

9. Closure: Formal closure of the meeting including time of closure

Optional Sections

1. Special Business: Section for any special resolutions requiring 75% majority, used when constitutional changes or other special matters are being considered

2. Performance Rights/Options: Section for resolutions relating to issue of securities or performance rights, used when equity incentives are being approved

3. Related Party Transactions: Section for resolutions involving related party matters, used when approval for such transactions is required

4. Capital Management: Section for resolutions relating to capital structure changes, used when share issues, buybacks, or other capital matters are being considered

5. Virtual Meeting Procedures: Section detailing online participation procedures, used when meeting is held virtually or in hybrid format

Suggested Schedules

1. Voting Results Schedule: Detailed breakdown of voting results for each resolution, including numbers and percentages

2. Explanatory Memorandum: Detailed explanation of each resolution and supporting information

3. Proxy Summary: Summary of proxy votes received and how they were directed

4. Director Information: Biographical information for directors seeking election/re-election

5. Meeting Questions and Answers: Record of significant questions raised and answers provided during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Mining

Technology

Healthcare

Retail

Manufacturing

Energy

Telecommunications

Real Estate

Consumer Goods

Transportation

Professional Services

Agriculture

Education

Infrastructure

Relevant Teams

Legal

Corporate Governance

Company Secretariat

Board Services

Compliance

Investor Relations

Corporate Affairs

Risk Management

Executive Office

Administration

Relevant Roles

Company Secretary

Corporate Governance Manager

Legal Counsel

Chief Executive Officer

Chief Financial Officer

Board Director

Compliance Officer

Investor Relations Manager

Corporate Affairs Director

Risk Manager

Board Chairman

General Counsel

Corporate Services Manager

Governance Analyst

Legal Administrator

Industries
Corporations Act 2001 (Cth): Primary federal legislation governing company operations in Australia, including requirements for AGMs, notice periods, voting procedures, and types of resolutions
ASX Listing Rules: For listed companies, these rules set out additional requirements for AGMs, including timing, disclosure obligations, and specific resolution requirements
ASIC Regulatory Guide 60: Provides guidance on AGM procedures and requirements, including virtual and hybrid meetings
Corporations Regulations 2001: Supplementary regulations providing detailed requirements for corporate governance and meeting procedures
Corporate Governance Principles and Recommendations (ASX): While not legislation, these principles provide important guidance on best practices for corporate governance and shareholder meetings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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