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Permanent Loan Agreement
"I need a Permanent Loan Agreement for transferring our museum's collection of 19th-century artifacts to a regional gallery, with specific requirements for climate-controlled display conditions and monthly condition reporting."
1. Parties: Identification of the lender (owner) and borrower (recipient), including full legal names and addresses
2. Background: Context of the permanent loan arrangement, including the purpose and significance of the loan
3. Definitions: Definitions of key terms used throughout the agreement
4. Loan Terms: Specification of the permanent nature of the loan and any conditions attached
5. Property Description: Detailed description of the item(s) being permanently loaned
6. Transfer of Possession: Terms regarding the physical transfer of the property and confirmation of receipt
7. Care and Maintenance: Obligations of the borrower regarding the care, preservation, and maintenance of the loaned property
8. Display and Attribution: Requirements for how the property should be displayed and credited to the owner
9. Insurance and Risk: Insurance requirements and allocation of risk for damage or loss
10. Access Rights: Owner's rights to access and inspect the property
11. Representations and Warranties: Statements of fact and promises by both parties
12. General Provisions: Standard legal provisions including governing law, notices, and amendment procedures
1. Security Arrangements: Required when specific security measures need to be put in place for high-value items
2. Conservation Requirements: Needed for items requiring specific conservation measures or environmental conditions
3. Research and Publication Rights: Relevant for academic or cultural institutions regarding research access and publication permissions
4. Digital Reproduction Rights: Required when addressing rights to photograph or digitally reproduce the loaned property
5. Transport and Installation: Necessary when specific handling or installation requirements need to be detailed
6. Emergency Procedures: Required for valuable or sensitive items needing specific emergency response protocols
7. Termination Rights: Optional section if the parties wish to include specific circumstances under which the permanent loan can be terminated
8. Sub-loan Rights: Required when the borrower may need to temporarily loan the item to other institutions
1. Schedule 1 - Property Details: Comprehensive description of the loaned property including condition reports, photographs, and identifying marks
2. Schedule 2 - Care Instructions: Detailed maintenance and handling instructions specific to the loaned property
3. Schedule 3 - Insurance Requirements: Specific insurance requirements including coverage types and amounts
4. Schedule 4 - Display Requirements: Detailed requirements for display, attribution, and acknowledgment
5. Appendix A - Condition Report: Detailed condition report of the property at the time of loan
6. Appendix B - Photographic Documentation: Photographs documenting the condition and identifying features of the property
7. Appendix C - Handling Procedures: Specific procedures for handling, moving, or maintaining the property
Authors
Attributed Party
Business Day
Commencement Date
Confidential Information
Conservation Standards
Display Requirements
Effective Date
Force Majeure Event
Insurance Requirements
Intellectual Property Rights
Lender
Loan Period
Loaned Property
Location
Maintenance Requirements
Moral Rights
Permanent Loan
Permitted Purpose
Permitted Users
Property
Recipient
Related Bodies Corporate
Representatives
Required Notices
Security Interest
Security Requirements
Services
Special Conditions
Specifications
Storage Requirements
Sub-loan
Term
Territory
Transportation Requirements
Loan Grant
Term and Duration
Delivery and Receipt
Title and Ownership
Care and Maintenance
Display and Attribution
Insurance
Risk and Liability
Access Rights
Security Requirements
Conservation Requirements
Transportation
Sub-loan Rights
Intellectual Property
Confidentiality
Force Majeure
Indemnification
Warranties
Termination
Dispute Resolution
Governing Law
Assignment
Notices
Entire Agreement
Severability
Amendment
Costs
Counterparts
Arts and Culture
Education
Museums and Galleries
Research and Development
Heritage Conservation
Financial Services
Government and Public Sector
Non-profit Organizations
Corporate Collections
Scientific Institutions
Library Services
Archive Management
Legal
Collections Management
Operations
Risk and Compliance
Facilities Management
Conservation
Asset Management
Registration
Curatorial
Administration
Property Management
Documentation
Legal Counsel
Collections Manager
Curator
Asset Manager
Registrar
Conservation Officer
Operations Director
Cultural Heritage Manager
Facilities Manager
Risk Manager
Compliance Officer
Collections Coordinator
Museum Director
Gallery Manager
Archives Manager
Property Manager
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