Letter Inviting Employee To Disciplinary Meeting Template for Australia

The Letter Inviting Employee To Disciplinary Meeting is a crucial document in Australian workplace relations, designed to initiate formal disciplinary proceedings in a manner compliant with the Fair Work Act 2009 and relevant state legislation. This document is typically used when there are concerns about an employee's conduct, performance, or behavior that require formal discussion and potential disciplinary action. The letter must strike a balance between being clear about the serious nature of the meeting while maintaining neutrality and ensuring procedural fairness. It should be used when informal discussions have not resolved the issue, or when the severity of the matter requires immediate formal attention. The document must include specific details about the meeting, clear information about the employee's rights, and maintain proper documentation for potential future reference in case of escalation to formal proceedings or tribunals.

1. Letter Header: Company letterhead, date, recipient's name and address

2. Subject Line: Clear indication that this is a disciplinary meeting invitation

3. Meeting Details: Date, time, location of the proposed meeting

4. Purpose of Meeting: Brief outline of the issues or concerns to be discussed

5. Right to Representation: Information about the employee's right to bring a support person or representative

6. Meeting Process: Brief explanation of how the meeting will be conducted

7. Response Request: Request for confirmation of attendance and chosen representative

8. Closing and Signature: Professional closing, contact details for questions, and sender's signature block