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Estate Management Agreement

Estate Management Agreement Template for United Arab Emirates

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Key Requirements PROMPT example:

Estate Management Agreement

"I need an Estate Management Agreement for a portfolio of three commercial buildings in Dubai, with a focus on sustainable property management practices and LEED certification compliance, starting from March 2025."

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Document background
The Estate Management Agreement serves as a crucial legal framework for property owners in the UAE who wish to delegate the management of their real estate assets to professional property management companies. This document is essential when property owners require comprehensive management services including maintenance, tenant relations, financial oversight, and regulatory compliance. The agreement must comply with UAE federal laws and specific emirate-level regulations, particularly in Dubai and Abu Dhabi where real estate sectors are highly regulated. It is commonly used for various property types including residential buildings, commercial complexes, retail centers, and mixed-use developments. The Estate Management Agreement typically includes detailed service schedules, performance metrics, financial terms, and specific provisions addressing local market requirements and practices.
Suggested Sections

1. Parties: Identification of the property owner(s) and the property management company, including their full legal names, addresses, and registration details

2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage professional management services

3. Definitions: Key terms used throughout the agreement, including Property, Services, Common Areas, Maintenance, etc.

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Scope of Services: Detailed description of the property management services to be provided

6. Manager's Responsibilities: Specific duties including maintenance, tenant relations, financial management, and regulatory compliance

7. Owner's Responsibilities: Obligations of the property owner including funding, insurance, and cooperation requirements

8. Financial Management: Handling of rental income, operating expenses, budgeting, and accounting procedures

9. Fees and Payments: Management fees, payment terms, additional charges, and expense reimbursement

10. Reporting and Records: Required financial reports, operational reports, and record-keeping obligations

11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

12. Termination: Grounds for termination, notice requirements, and post-termination obligations

13. Governing Law and Jurisdiction: Specification of UAE law application and jurisdiction for dispute resolution

14. General Provisions: Standard clauses including notices, amendments, assignment, and severability

Optional Sections

1. Emergency Services: Additional section for properties requiring 24/7 emergency response services

2. Staff Provision: Section detailing on-site staff requirements when the property requires dedicated personnel

3. Marketing Services: Optional section for properties requiring tenant procurement and marketing services

4. Development Management: For properties undergoing renovation or development projects

5. Sustainability Management: For properties requiring specific environmental or sustainability commitments

6. Technology and Systems: When specific property management software or systems are to be implemented

7. Major Works Management: For properties requiring significant renovation or upgrade works

8. Multiple Property Management: When the agreement covers multiple properties under single ownership

Suggested Schedules

1. Property Schedule: Detailed description of the property/properties including location, facilities, and specific features

2. Services Schedule: Comprehensive list of included management services and service levels

3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Key Performance Indicators: Metrics for measuring the property manager's performance

5. Required Insurance Schedule: Specific insurance requirements for both manager and owner

6. Maintenance Schedule: Planned maintenance programs and responsibilities

7. Operating Budget: Initial or sample operating budget for the property

8. Emergency Procedures: Detailed emergency response procedures and contact information

9. Staff Schedule: Details of any dedicated on-site staff and their responsibilities

10. Report Templates: Templates for required operational and financial reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Approvals
Building
Common Areas
Commencement Date
Confidential Information
Contract Year
Emergency
Expiry Date
Facility
Force Majeure
Good Industry Practice
Gross Operating Income
Initial Term
Insurance Requirements
Key Performance Indicators
Laws
Maintenance Services
Management Fee
Manager
Operating Account
Operating Budget
Operating Expenses
Owner
Performance Standards
Permitted Use
Premises
Property
Property Management Services
Real Estate Regulatory Agency
Renewal Term
Rent
Reserve Fund
Service Charge
Service Contractors
Service Level Agreement
Services
Term
Termination Date
UAE Dirham
Utilities
Working Day
Clauses
Appointment
Term and Renewal
Services Scope
Authority and Powers
Management Obligations
Owner Obligations
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Health and Safety
Insurance
Indemnification
Liability Limitations
Regulatory Compliance
Confidentiality
Data Protection
Intellectual Property
Staff and Personnel
Subcontracting
Performance Standards
Quality Assurance
Record Keeping
Audit Rights
Force Majeure
Termination
Assignment
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Third Party Rights
Anti-Corruption
Warranties
Force Majeure
Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Real Estate

Residential Real Estate

Retail Property

Industrial Property

Hospitality

Mixed-Use Development

Asset Management

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities Management

Finance

Compliance

Asset Management

Risk Management

Maintenance

Security

Tenant Relations

Project Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Director

Asset Manager

Operations Manager

Legal Counsel

Finance Manager

Maintenance Supervisor

Building Manager

Portfolio Manager

Commercial Director

Compliance Officer

Real Estate Investment Manager

Property Services Director

Facilities Operations Manager

Industries
UAE Civil Code (Federal Law No. 5 of 1985): Provides the fundamental framework for contracts, property rights, and obligations between parties in the UAE
UAE Commercial Transactions Law (Federal Law No. 18 of 1993): Governs commercial transactions and business relationships, relevant for professional property management services
Real Estate Regulatory Agency (RERA) Regulations: Specific regulations governing real estate management and operations in Dubai, including licensing requirements for property managers
Law No. 27 of 2007 on Ownership of Jointly Owned Properties in Dubai: Regulates the management and maintenance of common areas in jointly owned properties
Dubai Law No. 26 of 2007: Regulates the relationship between landlords and tenants in Dubai, which affects property management responsibilities
Abu Dhabi Law No. 3 of 2015: Regulates real estate sector in Abu Dhabi, including provisions for property management and maintenance
Federal Law No. 2 of 2015 on Commercial Companies: Relevant for establishing and operating property management companies in the UAE
Municipality Technical Guidelines: Local municipality regulations regarding building maintenance, safety standards, and facility management requirements
UAE Federal Law No. 14 of 2014 on Communicable Disease Control: Relevant for property management health and safety protocols, particularly in common areas
UAE Fire and Life Safety Code of Practice: Mandatory safety requirements that property managers must comply with in maintaining properties
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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