Agreement Between Vendor And Company Template for United Arab Emirates

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Key Requirements PROMPT example:

Agreement Between Vendor And Company

"I need an Agreement Between Vendor And Company for IT services under UAE law, where my company will be receiving cloud hosting and maintenance services from a global tech vendor, with service level requirements and data protection provisions starting from March 2025."

Document background
The Agreement Between Vendor And Company is a fundamental commercial contract used to establish and regulate business relationships between suppliers and their corporate customers in the UAE. This document is essential when engaging external vendors for regular supply of goods or services, whether for operational, technical, or support functions. It must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and Federal Law No. 18 of 1993 (Commercial Code), while also considering VAT regulations and specific industry requirements. The agreement typically includes detailed provisions for service scope, delivery terms, payment conditions, performance standards, and dispute resolution mechanisms, all structured to align with UAE legal requirements and business practices.
Suggested Sections

1. Parties: Identification of the contracting parties with full legal names and registered addresses

2. Background: Context of the agreement and brief description of the business relationship

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of products/services to be provided by the vendor

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Pricing and Payment Terms: Price structure, payment schedule, invoicing requirements, and VAT considerations

7. Delivery and Performance: Timelines, delivery requirements, and performance standards

8. Quality Standards: Required quality levels and compliance with standards

9. Warranties and Representations: Vendor's warranties regarding products/services and general business warranties

10. Liability and Indemnification: Allocation of risks and responsibilities between parties

11. Termination: Grounds for termination and consequences

12. Confidentiality: Protection of confidential information and trade secrets

13. Governing Law and Jurisdiction: UAE law as governing law and jurisdiction for disputes

14. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Intellectual Property Rights: Required when vendor's services involve creation or use of intellectual property

2. Data Protection: Necessary when personal data processing is involved, ensuring compliance with UAE data protection laws

3. Insurance: Required for high-risk services or when vendor needs specific insurance coverage

4. Change Control: Important for long-term or complex service arrangements where scope changes are likely

5. Service Levels: Needed when specific performance metrics and remedies need to be defined

6. Compliance with Laws: Detailed section required for regulated industries or specific compliance requirements

7. Force Majeure: Important in long-term contracts or where external factors could significantly impact performance

8. Anti-Corruption: Required when dealing with government entities or high-value contracts

9. Business Continuity: Important for critical services or long-term supply arrangements

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed technical specifications of products/services

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, rates, and payment terms

3. Schedule 3 - Service Levels: Performance metrics, measurement methods, and remedies

4. Schedule 4 - Key Personnel: List of key vendor personnel assigned to the contract

5. Schedule 5 - Implementation Plan: Timeline and milestones for service implementation

6. Schedule 6 - Compliance Requirements: Specific regulatory or compliance requirements

7. Schedule 7 - Form of Purchase Order: Standard form for ordering products/services under the agreement

8. Appendix A - Contact Details: Contact information for key representatives from both parties

9. Appendix B - Required Documentation: List of documents required for compliance and operation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Technology

Manufacturing

Retail

Construction

Healthcare

Financial Services

Energy

Telecommunications

Professional Services

Logistics and Supply Chain

Real Estate

Hospitality

Relevant Teams

Legal

Procurement

Finance

Operations

Supply Chain

Risk and Compliance

Commercial

Project Management

Vendor Management

Contract Administration

Relevant Roles

Procurement Manager

Legal Counsel

Commercial Director

Supply Chain Manager

Contract Manager

Chief Financial Officer

Operations Director

Risk Manager

Compliance Officer

Project Manager

Vendor Relations Manager

Chief Operating Officer

General Counsel

Finance Manager

Industries
UAE Federal Law No. 5 of 1985 (Civil Code): The fundamental law governing contracts, obligations, and civil transactions in the UAE. It sets out basic principles of contract formation, validity, and enforcement.
UAE Federal Law No. 18 of 1993 (Commercial Code): Regulates commercial transactions and business relationships between parties, including provisions specific to commercial contracts and obligations.
UAE Federal Law No. 2 of 2015 (Commercial Companies Law): Governs company formations and operations, which may affect the vendor's legal status and relationship with the company.
UAE Federal Law No. 8 of 2017 (VAT Law): Regulates Value Added Tax obligations which must be considered in commercial transactions and pricing structures.
UAE Federal Law No. 18 of 1981 (Commercial Agency Law): Important if the vendor relationship could be construed as a commercial agency arrangement, as this law provides specific protections and requirements.
UAE Federal Law No. 1 of 2006 (Electronic Commerce Law): Relevant for electronic transactions, digital signatures, and online business operations between vendor and company.
Federal Decree-Law No. 45 of 2021 (Personal Data Protection Law): Governs the collection and processing of personal data, which may be relevant if the vendor agreement involves handling of personal information.
UAE Federal Law No. 4 of 2012 (Competition Law): Ensures fair competition and prevents monopolistic practices, which may affect exclusivity clauses or market restrictions in vendor agreements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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